The ‘Rules’ dropdown in the ‘Move’ section of the ‘Home’ tab provides options to create and manage rules for automatically processing messages as they arrive. Tip #5: Sort Your Mail with Rules and Conditional Formatting You’ll find a set of predefined Quick Steps in the middle of the Home tab, but the real power of the feature comes in defining your own.Ĭlick the dropdown arrow and select “New Quick Step” to create a custom sequence of actions that can categorize, move, flag, and delete messages with a single tap of your mouse.Ĭlicking on the pullout arrow, found in the bottom-right section within the “Quick Steps” ribbon group, opens a dialog from which you can duplicate and edit shortcuts so that you can create a range of variations on a theme. If you find yourself regularly performing a particular task, such as forwarding an incoming email to a colleague or inviting a group of recipients to a meeting, then Quick Steps can save you time. Tip #4: Automate Recurring Tasks with Quick Steps Right-click and select “Rename Folder” to give it a convenient name. Your new search folder appears in the folders pane at the left-hand side of the Outlook window click on it to see messages meeting your selected conditions.
Choose from a variety of templates (email from specific people, mail marked as important, etc.) or set up your own criteria using the “Create a custom Search Folder” option. Go to the “Folder” tab and right-click on “Search Folder” to create one. However, for frequently searched terms, you can simplify the job with a “Search” folder. You can always search the current folder by typing words or phrases into the search field, which is found above the message list. Tip #3: Create a Folder for Common Searches Visit the “Drafts” folder and click “Cancel Send.” Then you can recreate the message and send it on a new date or time.
#MICROSOFT OUTLOOK 2016 TIPS AND TRICKS UPDATE#
You can also update the date and time or delete the message altogether before it gets sent.
If you’re using POP or IMAP, you’ll have to leave the application open until the specified sending time has passed.
#MICROSOFT OUTLOOK 2016 TIPS AND TRICKS HOW TO#
That’s a testament to its usefulness, but the truth is that few people really know how to make the most of its features. Millions of people use Microsoft Outlook to manage their email and calendar, both at work and at home. Yes, we Kanban: Using tech thinking to organise your kids